Job Description

About the job Remote Personal Assistant / Entry Level

We are currently seeking an Personal Assistant to support our leadership executives and their families. This group oversees a large number of family-owned businesses and often travels together. This role is responsible for assisting these individuals in all organizational aspects of their business and personal lives. Candidates must be willing to travel for extended periods of time as well as one-off and special events. This role assists multiple members of the family and will grow over time as the need arises.

PRIMARY RESPONSIBILITIES (BUT NOT LIMITED TO)

• Traveling with family and/or individuals to both business and personal related functions;
• Working with travel contacts to book work‑related and personal travel arrangements including ground; transportation, private planes, hotels, and other reservations to ensure smooth travel for all;
• Handling tasks such as organizing meals, reservations, grocery shopping, mail pickup, packing and unpacking during travel, organizing laundry when traveling, and other entry‑level administrative work, with a professional and positive attitude;
• Running various errands during the week and occasionally on weekends;
• Answering, transferring, and screening incoming calls during some activities and events;
• Helping with managing both personal and professional calendars;
• Acting as liaison between primaries and vendors;
• Managing households, including scheduling and overseeing regular services, deliveries, and installations;
• Filing, photocopying, following‑up for signatures, and keeping track of documents.

This is not a typical 9 - 5 position. Occasionally involves work on nights and weekends.

REQUIREMENTS

• Strong relational skills;
• Experience with Outlook and scheduling functions;
• Must own a car, have a valid license and clean driving record;
• Must have a valid passport and can travel abroad;
• Must have a clean criminal record and be drug free;
• Must be vaccinated for Covid-19.

THE IDEAL CANDIDATE

• Is humble, kind, calm, hardworking and a good team player;
• Must be very flexible, hands on and a multitasker;
• Must be able to communicate and act extremely professionally with executives and family members;
• Must be able to handle hectic work schedules, have high endurance and be willing to work long and odd hours.

The ideal candidate will be easy‑going, organized, smart and focused. This is a demanding position - includes work at nights and on weekends. Position is ideal for anyone who is interested in business. This is a great opportunity for growth. Absolute discretion and confidentiality is required - will be required to do a background check and sign a confidentiality agreement.

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